Some suggestions for having diverse speakers at meetings

Been having a lot of discussions online in response to my post (Apparently, the National Academy of Sciences thinks only one sex is qualified to talk about alternatives to sex #YAMMM) tracking the awful gender ratio for speakers and session chairs at meetings run by the National Academy of Sciences in their Sackler series.  Some people were asking what one can do to improve gender diversity at meetings so I thought I would post this which I was meaning to do anyway ...

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I wrote this in an email to a meeting organizer after I had turned down their invitation due to the imbalance in gender of the speakers (more about this another time --- this is not the same case as the one I wrote about here: Turning down an endowed lectureship because their gender ratio is too skewed towards males #WomenInSTEM). 

Anyway, my colleague wrote a long and very helpful email to me after I withdrew from the meeting when I saw the speaker list.  In the email she detailed things that her organization was trying to do to increase diversity of speakers at meetings.  She ended it with this:

Thus, I take your comment to heart and wanted you to know that I care about this issues as well.  I would love to hear how you balance these inequities at your meetings and learn as much as I can.  Thank you for taking the time to bring this up I know how busy you are and appreciate your candor. Truly looking forward to more scientific exchanges and perhaps some education around gender issues.

And I wrote back, quickly, without digging into the literature or all the posts in the world about this some quick suggestions which I think others might find useful. So here is my response - again - was not meant to cover all the things one can do - just examples:

Thanks so much for the response and I am really glad to see all you are trying to do in this area. 

In terms of how we try to balance inequities at meetings I organize I would note a few simple things

1. Do not try to invite only the famous people or the people doing the "top" work.  This usually biases one towards more established researchers (as in, older) and this alas also usually is accompanied by distortion of diversity.
2. DO try to invite people across the breadth of career stages.  Meetings to me should not be only about getting the PIs whose labs are doing the best work to talk.  It should also be about giving opportunities to junior researchers - PhD students, post docs and junior faculty who are doing exciting work - perhaps more focused or smaller scale - but nevertheless exciting.  If one opens up a invited speaker list to people at diverse career stages one generally greatly increases the gender and ethnic diversity. 
3. DO try to invite people from diverse institutions - research universities, research institutes, companies, non profits, NGOs, the press, non research universities, and more.
4. DO try to be flexible about times and dates for talks - I have found that women more than men have other commitments (e.g. kids) for which they cannot change dates of activities. 
5. DO try to provide child care assistance (as you are doing).
6. DO try to make sure women are on the organizing committee See http://www.theatlantic.com/technology/archive/2014/01/the-easiest-possible-way-to-increase-female-speakers-at-conferences/282858/
7. DO make sure to provide travel funds.
8. DO try to include some talks on related areas that may not be the main theme of the conference.  For example history of science and ELSI related topics increase the pool of women and speakers with diverse backgrounds which can be invited.
9. DO ask the women who turn down invitations if they care to say why.
10. DO commit to spending a decent amount of time searching for qualified female speakers.  Sometimes there are people who fit ALL the goals of a meeting and they are just missed because women on average have lower public profiles than men doing the same type of work.

Just some ideas off the top of my head.

Jonathan

see also 

http://www.stemwomen.net/jonathan-eisen/ 

and 

http://phylogenomics.blogspot.com/p/posts-on-women-in-science.html

Talk for UC Davis Pre-Health Meeting (#UCDPHSA): Opening up to Diversity

Sunday I gave a talk at the "12th National UC Davis Pre-Health Student Alliance Pre-Medical and Pre-Health Professions Conference".  I normally try to not give talks on weekends (to spend time with my family) but I made an exception here since this meeting has a strong commitment to issues relating to diversity in health and STEM fields.  This mission statement for the meeting reads:

The UC Davis Pre-Health Student Alliance’s objective is to introduce and support academic, admission, and preparatory opportunities for all students interested in health professions with a focus on those underrepresented in healthcare (with regard to gender, economic, social, educational, linguistic, cultural, racial, and ethnic background). We target universities, community colleges and high schools throughout the United States. The UC Davis Pre-Health Student Alliance aims to impact health education, increase diversity amongst the healthcare workforce, and inspire future leaders of healthcare through hosting the largest national pre-health professions conference.

It was that mission statement that got me to ditch my wife and kids Sunday AM (and also much of Saturday PM for a dinner and to work on my talk).  I went to a dinner Saturday for some of the speakers with the new Dean of the UC Davis School of Medicine Julie Freischlag.  The dinner had about 20 or so people and I met some quite interesting folks there working on various aspects of human and animal health.

And then Sunday AM I got up early, decided to use slides (was not sure) and finished off the slide set I had worked on the night before.  I decided that, in the spirit of the meeting, I would talk about two main things - diversity and access.  And I planned to tell three stories about my work in this area.  I wove in some personal stories since, at the dinner the night before Barbara Ross-Lee (who I sat next to) helped remind me of the importance of making talks personal.  So in the end I talked about myself, diabetes, diversity of microbes, antibiotics, diversity in STEM, and open science.  I came up with a title I was OK with: Opening up to Diversity.

My talk went well, I think.  I am pretty sure it was vbideotaped but not sure where that recording will end up. I did however post my slides to slideshare.  See below:

Opening up to Diversity talk by @phylogenomics at #UCDPHSA from Jonathan Eisen

And I also recorded the talk using Camtasia (basically, it allows recording of the screen, the video camera on my computer, and the audio).  I posted the recording (without the video feed which shows mostly my neck) to Youtube.  See below:

UPDATE 10/16 -

I have scanned in my notes that I made in planning this talk.  Figured, why not post them.

Update: 12/10/2014 - just discovered a video of the talk was posted to Youtube